Health & Safety
The health, safety, and well-being of our staff, students, and families is our top priority.
- Our back-to-school health and safety measures are based on preventing the spread of COVID-19 with universal masking, physical distancing, enhanced air filtration and cleaning, and a robust campaign for our community to get vaccinated alongside a vaccination requirement for staff.
- We are screening for COVID-19 symptoms with daily health assessments for students and staff and will have regular asymptomatic testing for students.
- We are also keeping our families informed if there is a COVID-19 case within their school.
For the latest information on the District Government’s response to COVID-19 (Coronavirus), please visit coronavirus.dc.gov.
Healthy Routines Start at Home
The same safety steps we follow in our daily lives to protect ourselves from COVID-19 will take place at school. Practice healthy routines with your student like mask wearing, hand washing, social distancing, and staying home and get tested if you have COVID-19 symptoms.
Students must also be in compliance with routine childhood immunization requirements by their 20th school day, or they will be prohibited from attending.
Stronger and Safer Together Pledge
Health and Safety Measures for the 2021-2022 School Year
- Stronger and Safer Together Pledge
- Practice Safe Routines
- HVAC Enhancements
- Enhanced Cleaning Protocols
- Maintain Building Readiness
- Space Arrangement, Physical Distancing, and Student Interaction
- Student Meals
- Screen for Illness and Testing
- COVID-19 reporting protocols
- COVID-19 Vaccine Availability
- Follow Additional Best Practices and Protocols
For SY21-22, here’s what families can expect at school to maintain a safe environment for in-person learning (updated August 18, 2021). These measures apply for students in grades PK-12 and adults in a school building.
Practice Safe Routines
All staff, students, and visitors must wear a mask or face covering, and daily PPE and hygiene supplies will be provided.
Masks will be required for everyone in a school building, including when in an outdoor setting like recess or PE class. Additionally, masks can be removed for eating and drinking during meals, and during nap time for Pre-K students.
Anyone who comes to a school building will be provided with a disposable face mask if they do not have one, including smaller masks for our youngest students, and other personal protective equipment (PPE). Additionally, students will frequently wash and sanitize their hands during the school day, and signage will be posted in arrival spaces and hallways to encourage hygienic practices.
DCPS will ensure necessary supplies are provided to schools, and that staff are trained to support our health and safety routines.
These enhancements allow for well-ventilated spaces at every school, including state-of-the-art HEPA filters in classrooms and air quality sensors throughout the building.
We made more than $24 million in HVAC upgrades to improve filtration and ventilation in every DCPS building. Mobile units with a medical-grade HEPA filter clean the air in classrooms. We also have UV lights in places like the bathroom to keep any germs present from replicating. MERV-13 filters in building-wide systems help reduce the type of air particles that even enter the building.
DCPS is committed to the maintenance of these enhancements and has retained contract with an ASHRAE mechanical engineer, the national organization for heating, ventilation, and air conditioning.
Enhanced Cleaning Protocols
This includes for high touch surfaces, and a deep cleaning completed after a suspected or reported COVID-19 case.
Schools will receive deep cleaning prior to the start of the school year and will receive daily enhanced cleaning. Deep cleaning will continue to occur during scheduled school breaks and as needed, per DC Health guidance, related to any COVID-19 exposure in the building. School custodial staff have been trained to implement these protocols. Cleaning supplies are from the EPA-registered list in the CDC guidance for reducing transmission of COVID-19.
Maintain Building Readiness
To deliver on our health and safety commitment for in-person learning, we are focused on facility readiness, operational planning, and ongoing monitoring of our health and safety measures.
- Water Access — Fountain spouts will continue to be turned off; alternate water sources will be available for staff and students (water bottles, water coolers, etc.).
- Plumbing Systems — DCPS and Department of General Services (DGS) continue to address plumbing needs to ensure schools are ready to welcome students and staff.
- Have a health or safety concern? Contact the building safety hotline.
Space Arrangement, Physical Distancing, and Student Interaction
Classrooms and supporting spaces should be set-up to encourage physical distancing as much as possible and to have student desks and tables face the same direction as feasible. Additionally, student cohort interactions should be limited to the extent feasible, particularly in grades PK-5. However, there is no cap for student or staff cohort interactions in any grade. Schools are encouraged to utilize outside learning spaces where possible.
While there is no minimum distance requirement between students, the CDC and DC Health guidelines encourages 3 feet whenever possible. The best practice is 6 feet between students and adults, as well as between adults and other adults. This guidance applies to DCPS staff, partners, volunteers, and contractors.
Classrooms and other student spaces will be in either an A or B arrangement.
- A — Room can be arranged to allow for 3 feet of distancing between students and 6 feet between students and adults.
- B — Room does not allow for social distancing of at least 3 feet, and students will have assigned seats to support need for close contact tracing if there is a positive case reported.
Each classroom arrangement, both type A and B, should be able to support small group, flexible instruction that allows for 3 feet of distancing between students and 6 feet of distancing between students and adults. Additionally, if all classrooms are not in use for SY21-22, schools should select classrooms for use that are larger in square footage and can provide more opportunity for space between students and staff.
Classes should be scheduled to ensure the lowest number of students per room possible and help meet the best practices for space arrangements. Student cohort interaction should also be limited to the extent feasible; however, there are no noted upper limits of cohort interactions for grades PK3- 12.
Adults should limit interaction with different student classrooms to the extent feasible. This guideline applies to DCPS staff, partners, volunteers, and contractors.
Pre-K and Kindergarten students will eat in the classroom and all other grades may eat in the cafeteria. Physical distancing should be followed to the extent feasible during meals so students can safely take their masks off to eat. Where possible, schools are encouraged to utilize outside eating areas.
Food & Nutrition Services will resume traditional services of breakfast, lunch, afterschool meals and other programs for students attending school in-person. Cafeterias will return to being fully staffed.
- Breakfast will be provided as a grab-and-go meal at school entrances, delivered to the classroom, or in the cafeteria, depending on each school’s specific need.
- Students in grades 1-12 may resume receiving and consuming lunch in the cafeteria.
- Students in PK3, PK4, and K will continue to receive lunch in the classroom.
Seating charts should be maintained for the cafeteria space at all schools, and cafeterias should be set up to allow for as much social distancing as possible between students. Schools should reduce the amount students in the cafeteria by adding more lunch periods to the extent feasible and use outdoor spaces for lunch if available.
Additionally, all schools have two large HEPA filters designed to support large spaces. One of these large HEPA filters will be placed in the cafeteria of each school.
Grab-and-go meal sites will remain throughout the district for the 2021-2022 School Year and locations hours are still being determined.
Screen for Illness and Testing
Students and staff will complete a daily “Ask, Ask, Look” screening, but temperatures will not be taken upon arrival at school. Asymptomatic and symptomatic testing for COVID-19 will also be available at school for students and staff.
- Students — Schools should continue to use the “Ask, Ask, Look” form where students are unable to provide verbal confirmation at the door. It is up to the school to determine developmental appropriateness for verbal confirmations based on their student population.
- Staff — Conduct a daily self-screening prior to arriving at their DCPS location. If they pass the self-screening, they may enter a DCPS location. If they do not pass, they should not enter a DCPS building, and should advise their supervisor and seek medical attention. For cleared staff, once at their DCPS location, they must access the DCPS Staff Attendance Database and complete the short questionnaire.
COVID-19 Testing (updated 8/27/21)
Students will now be automatically enrolled in the testing program which supports asymptomatic testing, symptomatic testing, and testing for close contacts. Please disregard the COVID-19 testing consent forms previously shared in messages from DCPS.
Consistent with CDC and DC Health guidance, DCPS will test 10 percent of students each week to screen for COVID-19 as part of our health and safety protocols, targeting unvaccinated students. The test will be a non-invasive, saliva-based PCR test. Instead of a nasal swab, students will hold a small vial with a funnel attached and produce a saliva sample.
Asymptomatic testing will begin on a rolling basis at schools starting September 2, 2021. All unvaccinated staff will also receive a weekly COVID-19 test.
Results will be available to families and staff via secure portal in average 6-8 hours. School leaders also notified of any positive cases to facilitate communication with family, close contacts, and DC Health.
All schools should designate one room as the Health Isolation Room (HIR) and symptomatic testing will be available daily for those who may feel unwell with COVID-19 symptoms during the school day.
To opt-out of COVID-19 testing, parents/guardians or students over the age of 18 will now need to email or provide their schools with a signed opt-out form available at osse.dc.gov/page/school-based-covid-19-testing.
This transition from an opt-in COVID-19 testing model to an opt-out model does not affect a parent’s rights concerning their student’s participation. On the form, the District is providing detailed information on the testing program so that parents can make an informed decision whether to affirmatively opt out of the program.
COVID-19 reporting protocols
Schools will report positive cases with a school community if a person has been in the building during their infectious period, along with a quarantine protocol for close contacts.
If a positive COVID-19 case presents in a classroom, the number of students impacted as a close contact (with subsequent quarantine period) will vary based on whether the classroom can be arranged to ensure 3 feet of distancing, or not.
DC Health guidance says a close contact is someone who was closer than 3 feet for more than 15 minutes for students, or closer than 6 feet for adults, to an infected person.
If a teacher is unable to provide in-person instruction, DCPS will first employ substitutes to continue in-person learning for the class.
Students who are required to quarantine will be provided with a DCPS device for learning at home. Course content will be available via Canvas for students learning at home. Instruction may be fully virtual, a mix of simultaneous in-person and virtual instruction, or self-guided, depending upon the number of students quarantining and the availability of the teacher. Families will be informed by their school about when and how virtual instruction will be provided.
Close Contact and Quarantine Guidance
- If an unvaccinated student or staff member is a close contact to someone who tests positive for COVID-19, they will be required to quarantine for at least 7 days. Students or staff may return to the classroom after 7 days if they take a COVID-19 test on or after day 5 and receive a negative result. Unvaccinated students or staff who do not take a test must quarantine for 10 days.
- Vaccinated students and staff who are in close contact to someone who tests positive for COVID-19 do not need to quarantine if they are not showing symptoms but are recommended to take a test between 3 and 5 days after they are exposed.
- Based on the updated guidance from DC Health, a student in a school setting is considered a close contact if they are within 6 feet of an infected person for more than 15 minutes within a 24-hour window within 2 days prior to illness onset or positive test result.
- Per CDC and DC Health guidance, students who are within 3 to 6 feet of another student for longer than 15 minutes are not considered a close contact if both students are consistently wearing well-fitting masks and other mitigating factors are in place (for example, physical distancing, increased ventilation, etc.). If there is a positive COVID-19 case within your school, contact tracers will determine who is a close contact.
- To help determine who is a close contact, assigned seating will be utilized in classrooms where students are seated within 3 feet of each other.
- Anyone who tests positive for COVID-19 should not attend school and should isolate for at least 10 days and show improvement of symptoms, including no fever for 24 hours.
Quarantine and Classroom Instruction
- If a teacher is unable to provide in-person instruction, DCPS will first employ substitutes to continue in-person learning for the class.
- Students who are required to quarantine will be provided with a DCPS device for learning at home. Course content will be available via Canvas for students learning at home. Instruction may be fully virtual, a mix of simultaneous in-person and virtual instruction, or self-guided, depending upon the number of students quarantining and the availability of the teacher. Families will be informed about when and how virtual instruction will be provided.
Quarantine Attendance Policy
- Students should stay home if they have COVID-19 symptoms, are a close contact of a positive case, or as required based on the travel guidance.
- For students who are required to quarantine but not at the direction of DCPS (e.g., because a family member tested positive for COVID-19 and they were contacted by a contact tracer), the parent/guardian must provide written documentation of the quarantine. The written note must include the date of COVID-19 exposure; the length of time the student has been directed to quarantine by a medical professional or contact tracer; and the name, organization, and contact information of the medical professional or contract tracer.
- Please note, students required to quarantine at the direction of DCPS (e.g., because a teacher tested positive for COVID-19) do not need to provide documentation.
COVID-19 Vaccine Availability
Staff are required to provide proof of COVID-19 vaccination or take a weekly COVID-19 test. All students 12 and older are also highly encouraged to get vaccinated, but it is not a requirement to attend school.
The science is clear: the COVID-19 vaccines are safe and effective. What we are seeing clearly in the District, and across the country, shows the life-saving impact of the COVID-19 vaccines in protecting you from variants of the virus and severely getting sick.
As a city agency, DCPS will follow Mayor Bowser’s policy for staff, which goes into effect on September 19. Any individual staff person who has a religious or medical exemption to the vaccine will be required to take a weekly COVID-19 test.
DCPS is proud to host COVID-19 vaccination clinics at many of our schools across the District. Visit dcpsreopenstrong.com/vaccines/ to see locations and times. We can all help keep our students safe, keep our schools open, and protect our loved ones by getting vaccinated.
DCPS will not be able to disclose the vaccination status of individual staff or students.
Follow Additional Best Practices and Protocols
DCPS will continue to work closely with DC Health, OSSE, and other partners to make sure our health and safety measures remain aligned with CDC recommendations.
Athletics and Extracurriculars
Mask guidance for sports and extracurricular activities will be consistent with DC Health’s tiered guidance (see pages 5-6) based on the level of risk for that sport or activity.
- Higher risk sports: sports that involve close, sustained contact between participants and high probability that respiratory particles will be transmitted between participants (examples: wrestling, football, basketball, boxing, hockey, lacrosse, martial arts, rugby, soccer, cheerleading, racquetball, squash).
- Moderate risk sports: sports that involve close, sustained contact, but with protective equipment in place that may reduce the likelihood of respiratory particles being transmitted between participants OR sports with intermittent close contact (examples: flag football, volleyball, ultimate frisbee, crew, water polo, field hockey, baseball, softball)
- Low-contact/lower risk sports: sports that can be done with social distancing or individually without sharing of equipment (examples archery, badminton, bowling, cycling (outdoor), fencing, golf, gymnastics, horseback riding, ice skating, skiing, swimming, tennis, and track & field.
Student Arrival and Dismissal
Families are not allowed to enter the building for student drop-off and pick up, except for students with a parent/guardian escort as a component of a written safety plan.
DCPS will continue to limit visitors to schools. All visitors must be pre-approved, confirm completion of a health assessment, and always wear a mask on school grounds.
Unvaccinated individuals who travel outside of the DC-Maryland-Virginia area are recommended to self-quarantine upon return. Three to five days after returning, individuals should get a COVID-19 test. If the test is negative, the self-quarantine can end after the seventh day. If no test is performed, unvaccinated individuals should self-quarantine for 10 days.
We will continue to evaluate COVID-19 case levels and vaccination rates and determine whether DCPS will modify operations around the Thanksgiving and Winter holidays. We will provide an update in October on these considerations.
Page updated: August 27, 2021